Grant Records Retention: Are You Covered?

Federal and state grant compliance isn’t just about securing funding—it’s about keeping it. Under 2 CFR 200.334–200.338, federal grant recipients must retain records for at least 3 years after the final expenditure report. But that’s just the baseline.

📌 Key retention rules include:

- Audit or litigation? Hold records until resolved—even if it takes longer than 3 years.

- Real property & equipment? Retain records for 3 years after final disposition.

- State grants? Some states (like CA, TX, NY) require up to 10 years.

- Mixed funding? The longer retention period always applies.

- Formats? Paper, electronic, or microfilm—so long as they’re complete, accurate, and accessible.

💼 What needs to be retained?

Invoices, payroll, ledgers, bank statements, indirect cost proposals, program income documentation, and more.

🔍 How we help:

Our grant management and recordkeeping software BGAPS is built to simplify retention compliance. With automated timelines, secure digital storage, and audit-ready formatting, you’ll never lose sleep over missing documentation. Whether you're managing federal, state, or blended funding streams, our platform keeps your records organized, accessible, and defensible.

📣 If you're navigating complex retention requirements or preparing for an audit, let's talk. We help grant teams stay compliant, confident, and focused on impact.

🌐 www.grantmgt.com